We work with 3rd party auditors to review and assess our privacy and security policies and practices. Organizations interested in using ePACT can request a copy of our independently prepared Privacy Impact Assessment.
ePACT is fully compliant with Canadian Anti-Spam Legislation (CASL). We help organizations using our system make sure that they are too, by sending messages only to those people who have provided consent.
- About the ePACT Service
- What type of information does ePACT collect?
- Personal Information & Collection
- Purpose of Use
- Closing Your Account/Deletion of Personal Information/Access to Information
About the ePACT Service
What type of information does ePACT collect?
ePACT collects information in the following ways: 1) information you supply about yourself and others when registering or using the Service, including your child(ren), guardians’ and emergency contacts’ contact information; 2) information others share about you or other ePACT Users (eg. health records provided by organizations like schools).
Personal Information & Collection
We collect personal information provided by individual ePACT Users of the Service and store it on their behalf. This information may include names, addresses, telephone numbers, email addresses, emergency contacts, medical alerts and photographs. At your discretion, you can share this information with other users including individuals, such as family members and emergency contacts, and organizations such as schools, daycares or businesses you connect with through the Service. You may correct and update your personal information at any time through the website or our mobile apps. We rely on you to ensure the information you provide to us is accurate and up to date.
a) Registration information
When you sign up for the Service, whether as an organizational user or as an end user, you will be required to provide your full name and email address and any other information listed as mandatory when you register.
b) Information you choose to store and share
Your information also includes the information you choose to store and share on the Service, such as your contact information, children’s information, and information about emergency contacts and alternate guardians.
By providing information about other individuals, you represent to us that you have the consent of those individuals and authority to provide those persons’ information for the purposes of the Service. If we contact those individuals , we will invite them to opt in to receive further communications and/or to join the Service. If they elect not to participate, we will remove their personal information from our databases and notify you of this result.
c) Information Others Share About You
We may receive additional information about you from other ePACT Users, such as requests to add you to their support network, or that you act as an alternative guardian. Related information regarding those relationships and medical information which may be held by other ePACT Users (eg. From organizations with which you are affiliated) may also be received.
d) Information Obtained Automatically – Cookies
Purpose of Use
The purpose for which personal information may be used by ePACT and administrators authorized on behalf of organizational users is to ensure that each individual end user (to whom the personal information relates) receives timely and effective assistance in the event of an emergency, which uses may include:
- Disclosing information to medical personnel attending to the individual
- Providing medical assistance to the individual
- Contacting the individual’s family or emergency contacts, and
- Any other action taken to ensure the health and safety of the individual
Emergencies may include:
- Any event that presents a reasonable health or safety risk to the individual exclusively or as part of a collective
- A sudden decline in the physical or psychological wellbeing of the individual rendering them in need of some assistance to ensure their health and safety, and
- Any other circumstances under which a reasonable person would conclude that the use of the personal information is necessary to the health and safety of the individual.
We use aggregated, anonymized information collected through the Service only (eg. demographic information about our users) to improve our Services and for other analytical purposes.
From time to time we may employ third parties to help us improve the ePACT website and/or the Service. These third parties may have limited access to databases of personal information solely for the purpose of helping us to improve the website and/or the Service. They are also subject to contractual restrictions prohibiting them from using the information about our members for any other purpose.
Important Exceptions: We may disclose your personal information to third parties without your consent if we have reason to believe that disclosing this information is necessary to identify, contact or bring legal action against someone who may be causing injury to or interference with (either intentionally or unintentionally) our rights or property, other website members, other users of the Services, or anyone else (including the rights or property of anyone else) that could be harmed by such activities. We may disclose personal information when we believe in good faith that such disclosure is required by and in accordance with the law.
Closing Your Account/Deletion of Personal Information/Access to Information
When you delete an account, it is permanently deleted from the Service. Deleted accounts are removed from the Service immediately and your account (including all information held within your account) is no longer accessible by you or anyone with whom it was shared. However, because ePACT maintains information back-ups to ensure the safety of our users’ information, your information may remain in backup copies and logs for up to one month. ePACT will also maintain and store your personal information in Canada for the duration of our services to you.
You should only delete your account if you wish to permanently.
To delete your account, contact us at firstname.lastname@example.org. Provide your first and last name and email address associated with your ePACT account. We will confirm your account deletion and your records will be removed from the system within two business days.
You can update your personal information and your emergency contacts at any time using the features of the Service.
Requests for access to Personal Information.
You have the right to access your personal information that ePACT retains for verification purposes. Upon receipt of your written request, we will provide you with a copy of your personal information. Access to personal information is not permitted without written consent. If a request for personal information is denied, we will provide reasons for the denial to you upon request. Formal requests made for personal information under the Personal Information Protection and Electronic Documents Act (Canada) or equivalent provincial legislation (eg. Freedom of Information and Protection of Privacy Act) will be processed in accordance with the provisions of the legislation. We will endeavour to deal with all requests for access and modifications in a timely manner.
We will make every reasonable effort to keep your personal information accurate and up-to-date, and provide mechanisms to update, correct, delete or add to your personal information as appropriate. The amended personal information will be transmitted to those parties to which we are permitted to disclose your information. Having accurate information about you enables us to give you the best possible service.
What safeguards are in place?
ePACT protects your personal information by making reasonable security arrangements against such risks as unauthorized access, collection, use, disclosure or disposal. Security measures have been integrated into the design, implementation and day-to-day operating practices as part of ePACT’s commitment to the protection of personal information it holds. For more information please see our Security page.
Compliance with Privacy Laws
ePACT complies with applicable laws and regulations of the relevant jurisdiction within which ePACT operates at any given time. Personal information is collected, used and disclosed in accordance with this policy and all applicable privacy protection laws as required by each jurisdiction.
Privacy Compliance Officer
ePACT has appointed a knowledgeable individual within its organization to be responsible for privacy compliance.
Last updated August 21, 2014